Write it Down

If you really want to remember something, write it down. By hand.

There is a growing body of knowledge that shows the benefits of writing things down, and how handwriting is better for learning than typing on a keyboard. It’s unfortunate that these studies come after years of schools pushing to get a computer in the hands of every student, moving quickly to replace pen and paper with bits and bytes.

A 2014 article in the New York Times draws a connection between increased brain activity and handwriting.

When children had drawn a letter freehand, they exhibited increased activity in three areas of the brain that are activated in adults when they read and write: the left fusiform gyrus, the inferior frontal gyrus and the posterior parietal cortex.

By contrast, children who typed or traced the letter or shape showed no such effect.

Another article in Science Daily from 2011 reports similar results in a separate study:

Mangen refers to an experiment involving two groups of adults, in which the participants were assigned the task of having to learn to write in an unknown alphabet, consisting of approximately twenty letters. One group was taught to write by hand, while the other was using a keyboard. Three and six weeks into the experiment, the participants’ recollection of these letters, as well as their rapidity in distinguishing right and reversed letters, were tested. Those who had learned the letters by handwriting came out best in all tests. Furthermore, fMRI brain scans indicated an activation of the Broca’s area within this group. Among those who had learned by typing on keyboards, there was little or no activation of this area.

This article in Psychology Today references several studies, focusing mainly on the benefits of cursive writing.

Much of the benefit of handwriting in general comes simply from the self-generated mechanics of drawing letters. In one Indiana University study, researchers conducted brain scans on pre-literate 5-year olds before and after receiving different letter-learning instruction. In children who had practiced self-generated printing by hand, the neural activity was far more enhanced and “adult-like” than in those who had simply looked at letters. The brain’s “reading circuit” of linked regions that are activated during reading was activated during hand writing, but not during typing.

One of the focuses of my writing here is about the appropriate use of technology to enhance our lives. There are so many things that a computer can do, it’s difficult to know where to draw the line on what we should do. Can we give kids computers and have them type notes in class instead of writing them down? Sure. Should we? It’s looking like the increasingly obvious answer from the scientific community is no. Just because it’s faster doesn’t mean it’s more efficient.

There continues to be no shortcut to deep learning. To know a subject, you must study it closely. To learn math, you must practice, especially the fundamentals. The best way to take notes during a lecture is by hand, forcing yourself to synthesize the information you are absorbing into a compressed form that captures the essential ideas, pushing your mind to concentrate intently. Then, at night, when it’s time to study the information further, transcribe the notes into your computer, rewording and exploring the topic as you go. Maybe even speak your notes out loud to yourself, engaging more of your senses.

My favorite quote I’ve read in the past few days is from the Science Daily article, where associate professor Anne Mangen says:

“Our bodies are designed to interact with the world which surrounds us. We are living creatures, geared toward using physical objects – be it a book, a keyboard or a pen – to perform certain tasks,”

We don’t fully understand the effect widespread use of computers from an early age is going to have on us. It’s important not to lose sight of the real world as we continue to explore the virtual one we’ve created.

OmniFocus Video Field Guide Update Coming Sunday — MacSparky

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I’ve been working the last few months on an update to the OmniFocus Video Field Guide. I’ve updated it for several new features and gone deep on the iOS Automation and URL linking. I’m making final edits and additions over the next few days and intend to publish it sometime Sunday (probably late).

OmniFocus is where my stress goes to die. It’s where I regain control of my life. My system for making sure that things that need done aren’t forgotten. Bills are paid, calls are made, and projects move forward. It’s also where ideas go for evaluation. If I have an idea for a new project I’ll drop it in OmniFocus and let it sit there for a while. I might file it away in it’s own project folder, put a “Defer Until” date on it for the weekend, and let the idea sit and stew for a bit.

If the idea has merit, if I keep coming back to it and deferring it more than once or twice, then I focus more on it and start to eck out next actions to start making it a reality. I know there are a lot of task management apps out there, and even a few analog systems like the Bullet Journal, but I’m so invested, and so used to how OmniFocus works that I have zero motivation to move to anything else. By this point, OmniFocus works the way my brain works, it is my trusted system.

That’s all thanks to David Spark’s OmniFocus guides. I adopted his system years ago, modified it slightly and made it my own. I’m looking forward to seeing where he’s taking the guides next.

Life Long Intellectual Pursuits

I’ve always been curious. I remember having coffee with my cousin and her boyfriend as a teenager and saying, in my naïvety, that I wanted to know everything about everything, to know all that was knowable. Even then I knew that was impossible, but that didn’t stop me from wanting to know as much about the world as I could. As time went on I started to dive deeply into different subjects, and put off others till I had more time. Now that I’m looking at forty and an ever growing list of things to learn and do, I’m experiencing something new… panic at the thought of running out of time.

I always assumed that I’d have more time later to learn the things that I want to learn. How to play guitar and piano. Ride a horse. Play chess.1 Paint like Bob Ross. Woodworking. Gardening. Scuba diving. The list goes on. I’ve started wondering about prioritizing these pursuits according to season, time, and, eventually, health. I run today because I want to be healthy enough to keep learning and doing as I get older.

I was thinking about these things over the weekend when I bought new strings for my guitar. I bought the guitar ten years ago with the intention of learning to play, but one thing or another has always come up, and I figured that later was always a better time than now. Last night I was tuning the guitar2 and mentioned to my daughter that “someday” I was going to learn how to play it.

“No time like the present!” she said as she left the room.

She’s right. The finger tips of my left hand are sore this morning, because last night I pulled up a YouTube video and started learning how to play. I may not be able to do it, I might not be able to learn everything I want to know or be able to do. I will fail from time to time. But… “if he fails, at least fails while daring greatly, so that his place shall never be with those cold and timid souls who neither know victory nor defeat.”3

After all, “life is either a daring adventure, or nothing.”

  1. I mean really play chess. I know the basic rules and can play the game, but I’d like to know it in depth. ↩︎

  2. Or, well, trying to at least. ↩︎

  3. Teddy Roosevelt, The Man in the Arena ↩︎

How to Pick The Right App

Computers are complex tools; designers and developers are always trying to strike a balance between usability and usefulness. I have a theory that over time a computers configuration grows to resemble the mental state of its primary user. Each machine is a unique mix of file and folder organization methods, naming schemes1, and application choices. Those choices can reflect the level of technical knowledge and values of the user, but only if the user has made a conscious choice in what apps to use.

A user making the right application choice is empowered in a way that she wasn’t before. Suddenly this opaque machine begins to bend to her will and provide results, she feels the machine working with her and not against her. Tasks which were too complicated are made understandable, and eventually she is able to forget the computer and become enveloped in the flow of her work. Sometimes finding this flow is difficult, but it is almost always worth the effort.

But how can someone find the right app? In this sense, especially in the Mac and iOS ecosystems, we have an embarrassment of riches. Even for something as basic as a word processor, there are several choices for all types of uses. Off the top of my head I can list:

  • Microsoft Word
  • Apple Pages
  • LibreOffice Write
  • Mellel
  • Nisus Writer Pro
  • Scrivener
  • Ulysses2
  • Byword
  • IA Writer

The list goes on. If you are looking for a simple text editor or note taker, the list of available apps is even more ridiculous. So, what to pick, how can someone make the best choice for themselves that doesn’t waste their time and end up abandoned in frustration?

This is actually two problems. The first is discoverability, or, how to know that an app even exists. This problem is much harder to solve, because the best apps are not always featured in the app store, and do not always show up at the top of a Google search. Personally, I find that immersing myself in the Apple community for the past thirteen years has helped tremendously. Reputable sites like Federico Viticci’s MacStories, Jim Dalrymples The Loop, Shawn Blanc’s The Sweet Setup, David Sparks’ MacSparky, Jason Snell’s Six Colors, and of course, John Gruber’s Daring Fireball are the best places to look for reliable, and personal, application recommendations. I would avoid trying to search in either the Mac or iOS app stores.

Once you have a handful of recommendations for a certain genre, let’s go back to our list of word processors, it’s time to start whittling down the contenders.

Aesthetics

Like it or not, how something looks will affect how it is used. Look at the screenshots, is the app pleasing to the eye? Can you visualize yourself doing the type of deep work you care about with this tool? If you’ve already installed the app, investigate the view options for hiding toolbars or views. The app should be inviting, a prompt for you to do your best work.

Familiarity

You could also call this usability. On the Mac, most well-designed apps function in a fairly similar way. There are common keyboard shortcuts that should be standard. In your word processor, start typing. Edit a couple of paragraphs. Does shift-option-left arrow do what you expect?3 Does the app not only look like it belongs on the Mac, does it feel like it belongs? Does it function in a way that gives you the impression it was built with care specifically for the Mac?

Reputation

The Mac has been around since 1984, and iOS is coming up on a decade. Developers have had time to build reputations in the industry for themselves and the apps they create. If you like the look and feel of the app, take a few minutes to check into the history of the app and it’s developers. Are they active in the community? Do they have a history of supporting their app? Has the app received any recent updates? Are updates regular? What you want to find out here is if you feel you can trust the app to be around for the foreseeable future.

Trusting that the developers care about their app means that they will put the effort in to adopt new features of the operating system as they are announced by Apple, and that they will not abandon the app so that it eventually stops working. Establishing this trust in your tools is essential in quieting that little voice in the back of your mind that panics when you start using the tool for significant work. If the developer blogs regularly, is active on Twitter or other social networks, and releases updates to their app on a regular basis, chances are that they care enough about the app, and are personally invested in the app enough to keep going.

Data Longevity

Depending on the type of work to be done, how you feel about the longevity prospects may or may not be important. For example, I use OmniFocus for day to day task management, but I’m not especially concerned with being able to review todays tasks in twenty years. However, for our word processor example it may be very important to be able to read and edit the papers you are writing today. Maybe you are in grad school and are looking for the right tool to write your thesis, or you are a stay at home dad and want to record your thoughts for your son. How you look at data longevity is dependent on the job to be done.

Choosing open formats is the easiest answer, but may not always be the best for day to day use. Plain text is the most future-proof, but it’s difficult to work with plain text if you want to include images or media alongside the text. To solve this problem, I’ve made the decision to work with tools that can export to an open format, normally PDF, but not necessarily use an open format natively for day to day use. This way, when I’m done writing that important paper I can hit the export button, or print to PDF, and I have a reasonable safe way to save my important information in a way that should be readable at any point in the future.

fin

I hope this helps, it works for me. There are probably many more aspects to choosing an application that I didn’t list here. Price and income model come to mind. Let me close with this list of companies that are worth looking into:

  1. Or the lack thereof. ↩︎

  2. What I’m using to write this post. ↩︎

  3. It should select text going backwards one word at a time. ↩︎

Voicemail to OmniFocus Workflow

I got back from my morning run today and was sitting on the back porch, enjoying the morning air and the feeling of contentment I get after a great run. I logged my run in Day One, and noticed a voicemail from yesterday that I hadn’t dealt with yet.

Lifeserve Blood Center. I’m a regular donor. Or at least I was till I started working from home. My office, when I had one, was five minutes away from the closest Lifeserve location, so it was pretty easy to run down at lunch and spend an hour donating platelets. Now it’s a half-hour to forty minute drive. I had avoided the call.

Feeling as good as I did though it seemed like a good time to listen to the call. The caller had left an impassioned message, and I was moved once again to do something. I decided to make a day of it to head to town and make this part of the trip. But I couldn’t make the call to schedule an appointment at 6:30 AM, I had to put this into OmniFocus to deal with it at the right time. Each voicemail in iOS has a little share icon, and when I hit that icon I fully expected to be able to drop a link to the voicemail straight into OmniFocus. But OmniFocus was missing.

Thinking I had missed it or did something wrong I went through again and searched, no OmniFocus choice. At this point Federico Viticci came to mind and I opened Workflow.

Workflow was probably at the top of my mind at the moment because I had just used it to log my run to Day One. I use the Today View in iOS to launch a Workflow that asks me a few questions, snaps a picture, and pastes all of it into Day One in my Running journal. So far I’ve got 202 runs stored this way.

I knew Workflow had OmniFocus support, and I knew individual Workflows could be saved as action extensions for inclusion in the share sheet. All I needed was an action that could take any input, create a new OmniFocus task, and add the input as an attachment to the task.

Workflow took care of this in one step. Like Dr. Drang once said, “These embarrassingly simple bits of automation are often the most useful.”

Overload and Archive

A few years ago I adopted David Sparks' paperless workflow. I installed Hazel and TextExpander, bought a ScanSnap scanner, and started dutifully scanning all of my paper that came in the mail. I scanned the water bill, my bank statements, and notices from my son’s second grade teacher about upcoming snack days. Over the years, and 2000 documents later, I’ve got a massive database of useless facts.

Never once have I actually needed to go back and look at what my home phone bill was last September. Even less have I needed to know what the schedule was for March in the third-grade classroom. I became so enamored by the ability to save everything that I stopped thinking about what I actually needed to save. I was hoarding.

Like any hoarder, I justified my activities. Why did I spend an hour every other week scanning things into my Mac? Why, for the most basic reason of all… I might need that someday! Eventually my Spotlight searches became nearly useless, as every keyword was littered with results from my OCR’d scans, useless information I didn’t need to keep.

So, today I staged an intervention for myself. I archived everything and started from scratch1. With the help of stackexchange, I now have a sane plan for what to keep and for how long. Some things will still get scanned, like reciepts for large purchases and the kids artwork that we can’t bear to part with. For the most part though, the paper will come in, live in my drawer for a month or so, and then move on out.

The new system will take some getting used to, but in the end I think I’ll be happier and better organzied for it. There’s no need to keep things I’m never going to look at again, physically or digitally.


  1. Archived, not deleted. Oh, I’ve still got everything. I mean, I’m not crazy↩︎

Rules for Sane Living in a World of Constant Outrage

Turn it all off.

I’ve deleted the twitter apps from my phone and computer, I don’t log into Facebook anymore, and I’m limiting when I read news outside of the tech news to once a week. It just became too much, I started feeling angry all the time, and reading more news wasn’t making me feel any better about it. There was nothing I could do about how I felt, there were no actions I could take to assuage the pain. The constant flow of new events across the world to be outraged about is too much for anyone to handle.

So, I’ve started myself on a strict information diet. Unless the news is related to Apple or the tech industry, or any of my hobbies,1 I’m leaving it till Saturday morning after I’ve gone on a long run.

There is plenty of evidence that binging on news is detrimental to your health. In the past few months I’ve noticed my mental state has grown significantly more pessimistic about the state of the world, when in truth my personal circumstances have never been better.2

That’s not to say that the issues in the world right now are not serious, or that I don’t care about the many, many problems affecting our society. I do. I care enormously. I simply can’t let how much I care dictate how I feel about everything else. I’m not cutting myself off completely, I’m simply making a decision for myself about when and how much of the news I’ll allow in. When the time comes for action, I’ll take it.3 I just don’t need to be reminded about what I already know over, and over, and over.

Sometimes the best thing to do for your own mental health is to log off.

  1. Reading, writing, gardening, running, and general travel and hiking. ↩︎

  2. I work from home, in a good job, with a company that I respect and love working for. Raising four kids will always bring times of hardship and doubt, but overall we are ok. ↩︎

  3. By taking action I mean writing a letter to my senator, or participating in a march, or voting for who I feel will make the world a better place. I abhor violence. ↩︎

The Motivation Toolkit

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One key to mastery is what Florida State University psychology professor Anders Ericsson calls deliberate practice – a ‘lifelong period of… effort to improve performance in a specific domain.’ Deliberate practice isn’t running a few miles each day or banging on the piano for twenty minutes each morning. It’s much more purposeful, focused, and, yes painful. Follow these steps – over and over again for a decade – and you just might become a master:

Focus and mastery of your chosen craft are topics that I’m deeply interested in, so this article checked all the right boxes for me. In the age of distraction that we live in, where any hint of boredom can be quickly and easily erased by Twitter or Buzzfeed, I believe that the ability to focus, and focus intently for extended periods of time is only going to become more valuable for people who work primarily with their minds.

Each day is an opportunity to either sharpen your saw, or let it rust. Taking action to ensure that you are focusing on the right things at the right time gives you an advantage.

I’d be remiss not to mention Shawn Blanc’s “The Power of a Focused Life” course. I’ve not taken the course yet, it’s a bit pricey, but I’ve followed his work for long enough that I understand where he’s coming from. To do your best work consistently, and to always be pressing the boundaries of your capability, to always be making yourself just a little bit better every day, these are the traits of a master craftsman.